At R&R Martial Arts, student safety and wellbeing come first.

 

We follow the safeguarding requirements of the Cobra Martial Arts Association (CMAA) and UK safeguarding guidance to make sure every student trains in a safe, positive and supportive environment.

 

Our safeguarding information and reporting details are below.

Safeguarding & Child Protection

R&R Martial Arts follows the official Cobra Martial Arts Association (CMAA) safeguarding policy and national UK safeguarding guidance.

 

This ensures:

• A safe training environment for all students

• Clear procedures for reporting concerns

• Enhanced DBS checks for instructors

• A zero-tolerance approach to harm, abuse or bullying

Reporting a Safeguarding Concern

 

If you ever have a safeguarding concern:

 

• Speak to Louise Reilly-Jenkinson (Safeguarding Lead)

• Email: rrfmamartialarts.com

• Or contact CMAA president 

• In an emergency, call 999

Instructor Safeguarding Credentials

 

• Safeguarding Lead: Louise Reilly -Jenkinson

• Enhanced DBS checked ✅

• First Aid certified ✅

• CMAA registered instructor ✅

Code of Conduct

Students, parents and instructors are expected to:

 

• Show respect to all students, instructors and parents

• Follow instructor guidance at all times

• Train safely and responsibly

• Wear appropriate martial arts clothing and equipment

• Maintain good behaviour and self-discipline

• Support a positive, inclusive club environment

• No bullying, aggression or discrimination — zero tolerance

Anti-Bullying Policy

R&R Martial Arts promotes a positive and respectful training environment.

 

We have a zero-tolerance policy on bullying, intimidation, threatening behaviour or harassment of any kind.

 

If bullying is reported:

 

• Behaviour will be addressed immediately

• Parents/carers will be informed if a child is involved

• Support will be provided to anyone affected

• Serious or repeated behaviour may result in removal from the club

• Incidents will be recorded and managed in line with CMAA guidelines

 

We encourage students to speak up and support one another.

 

CMAA Penalty Points System

R&R Martial Arts follows the CMAA discipline and penalty point system to ensure a safe, respectful and positive training environment.

 

Penalty points may be issued for:

 

• Unsafe behaviour

• Disrespectful conduct or bad attitude

• Bullying or intimidation

• Ignoring instructor guidance

• Disrupting the class or distracting others

• Unsuitable language or behaviour

 

Points are recorded and reviewed. Consequences may include:

 

• Verbal reminder

• Penalty points added

• Temporary training restriction

• Parent/guardian meeting (for juniors)

• Removal from class for serious or repeated issues

 

Our goal is always to guide students towards positive behaviour, self-discipline and respect.

We believe discipline is guidance, not punishment. Students are encouraged to learn, improve and show resilience.

Health & Safety Procedures

R&R Martial Arts is committed to ensuring a safe training environment for all students.

 

We ensure:

 

• Safe, clean and organised training space

• Regular equipment checks

• Warm-ups and cool-downs to reduce injury risk

• First Aid equipment present during all sessions

• Emergency procedures in place

• Immediate response to injuries or incidents

• All activities are age-appropriate and supervised

• Instructor holds valid First Aid certification

 

Student & parent responsibility:

 

• Follow instructor safety guidance

• Wear suitable clothing and protective equipment

• Inform us of any injuries or medical needs

• Stop training and report discomfort or injury immediately

 

Safety is a shared responsibility.

 

🥋 R&R FMA Martial Arts – Parent Supervision Policy

 

(Aligned with CMAA Safeguarding Standards | Resilience & Respect)

Purpose

 

To ensure the safety, comfort, and wellbeing of all children training at R&R FMA Martial Arts, and to maintain clear communication and responsibility between instructors, parents, and carers.

 

 

 

1. Supervision Requirement

 

• Children aged 5–11 (Primary School Age) must have a parent or guardian remain on the premises for the full duration of each class.
• Parents are encouraged to remain visible and available at all times, either in the training hall or designated viewing area.
• This policy supports our safeguarding framework and ensures that young children always have a familiar adult present.

 

 

 

2. Family Participation

 

• Parents and carers are warmly encouraged to take part in the warm-up, pad work, or fitness elements of the session where space allows.
• Training alongside children helps build confidence, discipline, and a shared sense of achievement.
• Participation is optional and always under the supervision of a qualified instructor.

 

 

 

 

3. Secondary School Students (Ages 12+)

 

• Students aged 12 and over may be dropped off and collected, provided a parent or guardian has completed the relevant consent forms.
• Parents are welcome to observe or wait in the viewing area.
• The instructor must always be aware of who is responsible for each student’s drop-off and collection.

 

 

 

4. Safeguarding & Instructor Responsibility

• Instructors are CMAA affiliated, DBS checked, and trained in safeguarding and first aid.
• R&R FMA Martial Arts operates in line with CMAA Safeguarding and Child Protection Policies.
• Parents should immediately inform the instructor of any medical, behavioural, or emotional needs.
• Emergency contact information must be kept up to date

 

 

 

5. Behaviour and Respect

• All adults and children are expected to show Resilience & Respect — the values our club is built upon.
• Parents must not offer side-line coaching or interfere during instruction. Supportive encouragement is welcome, but all direction comes from the instructor team.
• Disruptive behaviour or disregard for safety rules may result in a child being asked to sit out or finish early for that session.

 

 

 

6. Leaving the Premises

• Primary school children (5–11) may not leave the hall or training area without their parent or guardian present.
• In the event of an emergency evacuation, parents are responsible for collecting their child at the assembly point as directed by the instructor.
• Students aged 12+ will follow the instructor’s emergency procedures and wait with their group until released.

 

 

 

 

7. Contact & Queries

If you have any questions regarding supervision, safety, or participation, please speak directly to the instructor before or after class.

 

Alternatively, you can email: 📧 info@rrfmamartialarts.com

GDPR & Data Protection

R&R Martial Arts takes data privacy seriously and complies with UK GDPR requirements.

 

We only collect information needed for:

 

• Club membership and CMAA licensing

• Emergency contact and medical safety

• Class records and grading progression

• Safeguarding requirements

 

We will:

 

• Store data securely

• Never sell or share information with third parties

(except CMAA for licensing and legal safeguarding duties)

• Only keep data for as long as necessary

• Allow you to request access or deletion of your information

 

If you have a data concern, please contact the club.

Complaints Procedure

R&R Martial Arts aims to resolve concerns quickly, fairly and professionally.

 

If you have a concern or complaint:

 

1. Speak to the instructor (Louise Reilly-Jenkinson) in the first instance
2. If you feel the matter is unresolved, you may contact CMAA directly
3. All concerns will be handled confidentially and sensitively

 

 

We encourage open communication and always aim for a respectful resolution.

 

In emergencies or safeguarding matters, concerns may bypass the club and go straight to CMAA or relevant authorities.

CMAA Policy & Governance

R&R Martial Arts operates under the guidance, rules and safeguarding standards of the Cobra Martial Arts Association (CMAA).

 

Students are licensed and insured through CMAA and all club policies align with CMAA requirements.

 

To view the CMAA safeguarding and governance documents, use the link below.

Emergency Procedures

R&R Martial Arts has clear emergency procedures in place.

 

In the event of an emergency:

 

• Stop training immediately

• Follow instructor directions

• First Aid will be provided where required

• Emergency services will be contacted if necessary

• Parents/guardians will be notified for junior students

 

A first aid kit is available at all sessions and the instructor holds a valid First Aid qualification.

 

For life-threatening emergencies call 999.

Martial Arts Student Values

All students at R&R Martial Arts agree to:

 

• Show respect and self-discipline

• Use martial arts responsibly

• Never misuse martial arts skills outside training

• Defend themselves or others only if necessary

• Support a positive club community

• Help others and be a good role model

• Train with effort, honesty and good attitude

 

We train to build confidence, strength and good character — not to cause harm.

Forms & Documents

Printed copies of all club forms and policies are available directly from the instructor.